MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE MEDP BUILDING, 111 W. MAIN ST, STAUNTON, ILLINOIS ON MONDAY, June 28, 2010.
I. CALL TO ORDER:
Mayor John Willmon called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, June 28, 2010.
II. PLEDGE OF ALLEGIANCE:
Mayor Willmon led the Pledge of Allegiance to the Flag.
III. ROLL CALL:
Clerk Bodner called roll with the following persons
PRESENT: Councilmember Bruce Layher, Richard Ficker, Robert Schwandner, Herb Sievers, John Kolkovich, Jay Klein, Fred Lotter, Treasurer Kathy Legendre, Mayor John Willmon, City Clerk Maria Bodner, Chief of Police Bob Mertz, City Attorney Philip Lading, and Public Works Director Hank Fey and were noted as being present.
EXCUSED: Councilmember Craig Neuhaus
VI. CONSENT AGENDA:
Councilmember Layher moved, seconded by Councilmember
Ficker to approve Consent Agenda with the following items:
Minutes
Regular Meeting - June 14, 2010
Special Meeting - June 23, 2010 (sent out by Lading)
Executive Meeting- June 23, 2010 (sent out by Lading)
Receipts
Income Tax $37,136.34
Telecommunications Tax $15,357.99
Use Tax $ 6,652.44
Ordinance Violations
City Issued Fines $ 400.00
Applications
Randy Kilduff Street/Water
Andrew Leetham Any Dept
Claims
June 28, 2010
Liquor Licenses Issued
Bamboo Garden Cavataio’s
Berry’s Bar Circle K #1216
Casey’s #1547 Concordia
Casey’s #1956 VISAT II Inc
Staunton Family Restaurant Mr. T’s
R & B’s Family Restaurant TC’s Key Club
VFW #1241 Staunton Columbian Club
Main Station The Cooler
Las Cabanas MarknRitaville
All present voting aye, motion declared carried.
Councilmember Layher moved, seconded by Councilmember Lotter to suspend regular order of business to hear from Guests. All present voting aye, motion declared carried.
GUESTS
Reva Bowen addressed the Council on the topics of the Citizen banner that previously hung outside of the MEDP building asking Clerk Bodner if she knew of the location. Bodner stated that it was taken to City Hall and she would look for it and get back with her. (Bodner did locate the banner in City Hall and left a message for Bowen advising) Bowen also asked with the fireworks would be rescheduled for due to the cancellation from the Fireman’s picnic. Mayor Willmon stated that tentatively they are looking at the Family Fun Day date of September 11. Bowen also discussed concern about involvement of organizations participating in Chamber events. Mayor Willmon suggested that Bowen attend one of their meetings as his understanding is that they currently allow businesses. Lastly Bowen, updated the Council of the involvement that Katie Bowen (daughter) will be a candidate for the Kohl’s Kids Who Care, representing the Edwardsville store. Mayor congratulated Katie on her great news!
Janice Kolkovich address the Council about the recent and sudden (to the employees) change to Health Insurance for the City employees and family. After much discussion around the personal impact the decision of changing insurance and her unfortunate knee injury, she stated she still had questions about the insurance and would like answers from the Council. She questioned if the city would reimburse $1000 out of pocket with the new insurance. Per Ficker the new Insurance (Forsyth Insurance) will not be waiving the old out of pocket. Kolkovich also asked if anyone on the Council looked to see if all of our Staunton hospital and doctors were within the network for the new insurance, as Dr. Poos and Dr. Pineda are not in network with the new insurance. Ficker stated that he checked to make sure the hospital was. Kolkovich also stated that she was thrown out of the health insurance meeting when she could have asked questions that the Council didn’t think of. Kolkovich again asked for answers to her questions of what the cost would be for spouses and was told by Ficker he would not answer her questions, as he could not answer, but all of the questions were answered by the Leighann with the new Insurance company. Kolkovich made comment that she does recognize that her injury does have bad timing, however stated that she was given from Friday, June 25 until Tuesday, June 29 to complete forms and have them into City Hall if she wanted insurance. Ficker suggested that Kolkovich complete the forms on her and then on July 1 is when dependents would be allowed to apply for coverage. He stated that she could put her spouse down now and if she did not care for the insurance coverage cancel. After much more discussion, Ficker stated if she was interested in obtaining insurance through the city insurance the application must be completed and returned to City Hall the next morning by 8:30 am. Mayor Willmon advised that it was her choice to not complete the insurance application to enroll.
Councilmember Klein moved, seconded by Councilmember Layher to return to regular order of business. All present voting aye, motion declared carried.
V. CORRESPONDENCE:
Mayor Willmon read the correspondence regarding the thank you for supporting Route 66 Trail Concept Plan.
Clerk Bodner updated the Council on the correspondence from IDOT proposing to patch, mill, and resurface and perform all other work necessary to complete the improvement of I-55 in Macoupin County, from 1.4 miles south of IL 138 to the Madison County line and perform bridge repairs on Staunton Road from .9 mile west of I-55 to .5 mile east of I-55, a distance of 5.17 miles.
VII. Treasurer's Report Legendre reported the following new CD purchases;
Sewer $75,000 for 5 mos
Band $11,000 for 5 mos
Watermain $50,000 for 5 mos
Infrastructure $100,000 for 5 mos
MFT $75,000 for 5 mos
VIII. City Clerk's Report Clerk Bodner provided an update that volunteers are needed for the Ribfest from 4p-7p to primarily serve ribs.
Councilmember Layher moved , seconded by Councilmember Klein to waive the liquor license fee for the St. Michael’s Octoberfest 2010.
Roll Call Vote -
AYES: Layher, Sievers, Kolkovich, Klein, Ficker, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
IX. COMMITTEE REPORTS:
UTILITIES -
Councilmember Kolkovich moved, seconded by Councilmember Layher to approve payment and finalization on the Moniger/Water Main Replacement project with Heneghan & Associates in the amount of $80,000. (Moniger Excavating Change Order No. 2 (FINAL), Main Street water main replacement project; Moniger Excavating Pay Request No. 4 (FINAL), Main Street water main replacement project; Moniger Excavating, Substantial and Final Completion Certificates, Main Street water main replacement project)
Roll Call Vote -
AYES: Layher, Sievers, Kolkovich, Klein, Ficker, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Councilmember Layher moved, seconded by Councilmember Ficker Approval to reimburse Fred Lotter - plumbing bill $81.55 and waive
inspection fee of $150 and meter tile part $34.50 from invoice #PW-0036-10.
Roll Call Vote -
AYES: Layher, Sievers, Ficker, and Schwandner
NAYS: Kolkovich and Klein
ABSTAIN: Lotter
ABSENT: Neuhaus
Motion declared carried
Councilmember Kolkovich Chairman of the Utilities committee recommends for council to strictly enforce the utility billing payment guidelines, past due water bills shall be due and payable on the 15th of the month they are due or subject to shut off. The city will no longer make additional payment arrangements for regular water bills. This does exclude all payment arrangements for water leaks.
Councilmember Kolkovich moved, seconded by Councilmember Schwandner Approval to pay the annual NPDES permit fee billing in the amount of $7,500.00.
Roll Call Vote -
AYES: Layher, Sievers, Kolkovich, Klein, Ficker, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Councilmember Kolkovich provided an update to the council that all inspection fee refunds have been refunded for a total of 17 refunds equaling $2600.
WATER TREATMENT PLANT –
Councilmember Lotter updated the Council stating that RD Funding application is completed and submitted. There is an informal invite on Wednesday, June 30 at 9:30 am to get the funding. He stated the electrical design is 95% complete, drafting specs are 45% complete and ITT has not received all spec’s that Heneghan needs, however they will be reaching out to each other to resolve. The state engineer had a problem with the ground storage took from 1million to 500,000, but will be able to expand later. Lastly, the committee approved to upgrade the pump house, making it more efficient and decrease the hours of operation.
STREET –
Councilmember Sievers moved, seconded by Councilmember Layher to review/approve the preliminary engineering and funding assistance related to the Ginseng Creek box culvert replacement project with Heneghan & Associates. (Work Order for Heneghan & Associates, for preliminary engineering/USDA RD funding assistance services, Ginseng Creek box culvert replacement project) Total cost of $15,000.
Roll Call Vote -
AYES: Layher, Sievers, Kolkovich, Klein, Ficker, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Councilmember Sievers moved, seconded by Councilmember Kolkovich Construction Engineering Services Agreement for Heneghan & Associates, Main Street roadway project, Hwy. 4 to Elm
Roll Call Vote -
AYES: Layher, Sievers, Kolkovich, Klein, Ficker, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Sievers asked Atty Lading the status of the McCray property, which Lading stated it should be about 30-45 days.
Discussion by several around the official stop of work on the engineering progress for the box culvert. Council stated that this needs to get going again.
Mayor called a BREAK
FINANCE –
PARK/CIVIC IMPROVEMENT –
Councilmember Schwandner moved, seconded by Councilmember Lotter to approve to pay Winnelson (4 invoices) totaling $1,583.26 for parts to complete bathrooms at South Water Tower Park. Labor donated by D-N-P Plumbing.
Roll Call Vote -
AYES: Layher, Sievers, Kolkovich, Klein, Ficker, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
PUBLIC HEALTH & SAFETY –
Councilmember Klein moved, seconded by Councilmember Layher to approve payment to Drew Ford for transmission repair in the amount of $2342.67.
Roll Call Vote -
AYES: Layher, Kolkovich, Klein, Ficker, Schwandner, and Lotter
NAYS: Sievers
ABSENT: Neuhaus
Motion declared carried
Councilmember Klein moved, seconded by Councilmember Layher to approve to pay for the installation estimated at $150-200 (being installed by Whiteside payment will only need a purchase order)using the DUI FUND and the in car camera cost of $4782.00 should be sent to Watchguard. The City will be reimbursed for the cost of the camera $4782.00 as part of a grant. (We will then receive a check for the grant in the same amount issued back to the city.)
Roll Call Vote -
AYES: Layher, Kolkovich, Klein, Ficker, Schwandner, and Lotter
NAYS: Sievers
ABSENT: Neuhaus
Motion declared carried
TOURISM –
SUBDIVISION –
PUBLIC GROUNDS -
JUDICIARY -
Councilmember Layher moved, seconded by Councilmember Lotter to TABLED the adoption of Ordinance #1536 2010-11 Budget.
Roll Call Vote -
AYES: Layher, Kolkovich, Klein, Ficker, Sievers, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Councilmember Layher moved, seconded by Councilmember Lotter to adopt Ordinance #1540 for the installation of a stop sign at the intersection of West Olive and Caldwell.
Roll Call Vote -
AYES: Layher, Kolkovich, Klein, Ficker, Sievers, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Councilmember Layher moved, seconded by Councilmember Ficker to adopt Ordinance #1541 Prevailing Wages Rates.
Roll Call Vote -
AYES: Layher, Kolkovich, Klein, Ficker, Sievers, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Councilmember Layher moved, seconded by Councilmember Lotter Resolution #2010-13 Re-appointment of Attorney Philip Lading.
Roll Call Vote -
AYES: Layher, Kolkovich, Klein, Ficker, Sievers, Schwandner, and Lotter
NAYS: None
ABSENT: Neuhaus
Motion declared carried
Councilmember Layher moved, seconded by Councilmember Klein Resolution #2010-14 Re-appointment of Police Chief Bob Mertz.
Roll Call Vote -
AYES: Layher, Klein, Ficker, Schwandner, and Lotter
NAYS: Sievers and Kolkovich
ABSENT: Neuhaus
Motion declared carried
Councilmember Layher moved, seconded by Councilmember Ficker Resolution #2010-15 Re-appointment of Public Works Director Hank Fey .
Roll Call Vote -
AYES: Layher, Kolkovich, Ficker, Sievers, Schwandner, and Lotter
NAYS: Klein
ABSENT: Neuhaus
Motion declared carried
X. UNFINISHED BUSINESS: XI. NEW BUSINESS:
Mayor Willmon stated that the manning City Hall during period of 6/28/10-7/8/10 for the staffing shortage will be covered by Patti Willmon, Richard Ficker, and Mayor Willmon through volunteering.
Mayor Willmon stated that Senator Demuzio informed him that all VETS discharged can obtain hunting, camping, and fishing free. This is at all statewide locations.
Yard of the Month June winners are as follows;
Ward I - Jolene Henehan
Ward II - Jason Lorenz
Ward III – Rick & Cindy Tomlinson
Ward IV – Barry & Carol Crase Congratulations to all!
Councilmember Schwandner stated that the recent purchase of a lawnmower is not working out. The committee made the decision to trade in the current mower at Nails in Litchfield and purchase a new. The cost difference is $3995.00. This will be added to the next agenda for approval.
In reference to recent inquiries about the fireworks display recently cancelled, the Council is looking at a rescheduled date of September 11, Family Fun Day.
X. EXECUTIVE SESSION:
Councilmember Klein moved, seconded by Councilmember Ficker to suspend regular order of business and go into Executive Session to discuss Personnel and Negotiations. All present and voting aye, motion carried.
Councilmember Lotter moved, seconded by Councilmember Klein to return to regular order of business. All present and voting aye, motion carried.
XI. MOTIONS FROM EXECUTIVE SESSION
XII. ADJOURNMENT:
With no further business to discuss, Councilmember Lotter moved, seconded by Councilmember Layher to adjourn at 10:05 P.M. All present voting aye, motion declared carried.
Prepared by:
Maria L. Bodner
City Clerk